Explainer: Sharing


How and where processed data is being shared.

Sharing is caring?

After your personal data is collected and processed, most organisations share your data with other organisations. Sharing your personal data with other organisations could have different reasons.  

Constructions of sharing data

Processors - Many organisations outsource common activities to specialised companies. For instance, for sending invoices or for a cloud service that maintains customer records. When  these support companies only process the personal data of customers or users on behalf of the organisations, they are called processors.

‌The organisation which hires a processor determines the purposes for which the processor may use the personal data, and how long the processor will keep the data, for example. 

Shared responsibility - When two organisations collaborate, they might also share your personal information. In these cases it if often not one company hiring the other to process personal data, but rather a collaboration to provide you a shared service. In that case both organisations have a say in what happens and are both responsible for what happens to your personal data. 

‌Legal obligation - Another possibility is sharing personal data because of a legal obligation. For instance, when the organisation you work for shares your personal details with the government in order to pay taxes. In order to share your personal data, organisations need to comply to the GDPR. The GDPR sets strict requirements for sharing personal data with other organisations. For instance, they have to inform you to which organisations they share your personal data.


Shared with whom?

We distinguish the following types of organisations your personal data might be shared with.

Processor

A processor is an organisation which acts on behalf of another organisation. The processor is hired by in order to outsource certain activities. The processor may only act upon the instructions of the organisation which hires it. Therefore, a processor can never determine its own purposes and means for processing your personal data.

Partners

Sometimes organisations work together. In that case proper arrangements are made between the two organisations. In Privacy Label we call these organisations partners. Usually they share the same responsibility or have the same goal they strive for. ‌ ‌However, these organisations determine themselves in what manner they process your personal data. In many of these organisations, your personal data might be shared, in order work together.

Third parties

Third parties in Privacy Label are organisations which your personal data might be shared with, without any additional arrangements on what will the other organisation will do with your personal data. ‌ ‌The other organisation is a controller itself. That means, the organisation can decide for what purposes your personal data will be used for and by which means. However, the organisation still must comply with the rules off course. When they work within the European Union, they have to comply to the GDPR.

Parent, sibling or daughter organizations

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Service Providers

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Government

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Advertisement organisations

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Customer

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Need more detailed information? See the Documentation page.

 Documentation ' Sharing'