Data Sharing

Data may leave organisations in a number of ways.

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DATA SHARING

Most organisations share your personal data with other organisations. Sharing your personal data with other organisations could have different reasons.

Many organisations outsource common activities to specialised companies. For instance, for sending invoices or for a cloud service that maintains customer records. As long as these support companies only process the personal data of customers or users on behalf of the organisations, they are called processors.The organisation which hires a processor determines the purposes for which the processor may use the personal data, and how long the processor will keep them, for example.

When two organisations work together, they might also share your personal information. This often is not because one organisation hires the other to process personal data, but in order to provide a service they share. In that case both organisations have a say in what happens and are both responsible for what happens to your personal data.

Another possibility is sharing personal data because of a legal obligation. For instance, when the organisation you work for shares your personal details with the government in order to pay taxes.

In order to share your personal data, organisations need to comply to the GDPR. The GDPR sets strict requirements for sharing personal data with other organisations. For instance, they have to inform you to which organisations they share your personal data.

In Privacy Label we distinguish different types or organisations your persona ldata might be shared with.

EXAMPLES

SENDING A PACKAGE

When you order a book online, the book company needs to send a package to you. The book company will share some of your personal data, like your home address with a logistics service company in order to send the book to the right address.

REAL-TIME BIDDING

Real-time bidding is a means by which allows websites to auction advertisements. This requiressharing your online behavioural data to bidders. Your detailed personal data will potentially be shared with hundreds of companies.

WE DISTINGUISH THE FOLLOWING TYPES OR ORGANISATIONS YOUR PERSONAL DATA MIGHT BE SHARED WITH:


PROCESSORS

A processor is an organisation which acts on behalf of another organisation. The processor is hired by in order to outsource certain activities. The processor may only act upon the instructions of the organisation which hires it. Therefore, a processor can never determine its own purposes and means for processing your personal data.

An analogy may be drawn to your visit to a coffee corner. When you ask the waiter for a coffee, you decide what the waiter must do. He must act upon your instructions and serve you a coffee. He or she cannot decide he wants to give you a thee or something else. The waiter acts as a processor.

Examples of commonly used processors are cloud services, online HR management tools, online newsletter/e-mail marketing services or call centres or payment solutions in a store.  

PARTNERS

Sometimes organisations work together. In that case proper arrangements are made between the two organisations. In Privacy Label we call these organisations partners.

Usually they share the same responsibility or have the same goal they strive for. However, these organisations determine themselves in what manner they process your personal data. In many of these organisations, your personal data might be shared, in order work together.

An analogy may be drawn to your visit to a Restaurant. You will get a surprise meal. One cook makes your first course and another cook makes your second course. They strive for the same goal, namely giving you a proper evening in their restaurant. They made proper arrangements to strive for that goal and share information about you. They share what kind of food you like, if you have any allergies etcetera. However, both cooks decide themselves how to act upon that information and what kind of meal they will serve.

Examples are a shared data base or platform whey they work in, companies working together to give you information you need or organisations working on the same project.  

THIRD PARTIES

Third parties in Privacy Label are organisations which your personal data might beshared with, without any additional arrangements on what will the other organisation will do with your personal data.
The other organisation is a controller itself. That means, the organisation can decide for what purposes your personal data will be used for and by which means.
However, the organisation still must comply with the rules off course. When they work within the European Union, they have to comply to the GDPR.

Examples are a lawyer, a florist which will send you flowers, a leasing company in order to get you a company car or a hotel which gets your details.  

PARENT, SIBLING OR DOUGHTER ORGANISATION 

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SERVICE PROVIDERS

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GOVERNMENT

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ADVERTISEMENT ORGANISATIONS

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CUSTOMERS

This organisation sells or leases your personal data to other organisations.